Anya apps

AnyaOrganize Help

Readable rules.
Reversible actions.

Practical help for folder access, previews, automation, history, and plans.

AnyaOrganize icon

01 / Getting started

Folders and access

Which Macs does AnyaOrganize support?

AnyaOrganize supports Apple silicon Macs running macOS 13 or later. Download AnyaOrganize from the Mac App Store.

How do I add a folder?

Choose Add Folder or press Command–Shift–O, then approve the folder in the macOS picker. Adding access does not start automation.

What does Renew Access do?

It opens a new folder choice when a saved permission no longer works. Choose the same folder to restore access. Remove forgets the permission without deleting files.

Can it organize external or network drives?

Pro supports local external drives. Add the required source and destination folders through the macOS picker. SMB and direct Google Drive or Dropbox accounts are planned for a later update. Folders managed locally by another sync app can be organized, but that app handles uploads.

02 / Rules & preview

Where → When → Do

What can a rule match?

File type or extension, name prefix, suffix, substring or exact name, size, and age. Rules support all/any conditions, exceptions, and priority.

Does saving a rule move files?

No. A new rule is saved paused. Preview, Save, Enable saved rule, and Start automation are separate choices.

What does Preview do?

It reads metadata without changing files and shows matching reasons, planned destinations, and safe alternative names for conflicts. Up to 200 example rows are shown while totals cover the full scan.

How do I organize existing files?

Edit and preview the rule, save it paused, then choose Organize existing files. A separate confirmation shows the previewed match count.

03 / Automation

New files, on your terms

How do I start automatic organization?

Preview and enable at least one saved rule, then choose Start automation in Overview. Existing files become the baseline; new stable arrivals are evaluated afterwards.

Does AnyaOrganize need to stay open?

Without background work enabled, yes. The optional Keep working in background and start at login setting registers a small helper. Automation still needs to be started separately.

Can I pause everything?

Yes. The global pause is persistent. You can also pause one rule while other enabled rules continue.

Which schedules are available?

Continuous monitoring, every 15, 30, or 60 minutes, and a daily local schedule. Notifications are optional and do not contain file names or paths.

04 / History & Undo

Trace what happened

What is recorded in History?

Every started file action, partial success, interruption, and result is recorded locally before changes are made.

When is Undo available?

Only when AnyaOrganize can verify the file is recognizably unchanged and the original location is safe. An action chain is reversed in the opposite order.

What happens after an interrupted operation?

History asks you to recover interrupted operations before a new run. Recovery reconciles the journal with current files and does not blindly repeat a move.

Can I reveal a historical location in Finder?

Yes. Show source location and Show destination location reveal the current location when it remains within an approved folder.

05 / Free & Pro

Plans without a subscription

What is included in Free?

Unlimited rules and previews, history, conditional Undo, background work, and schedules. Free can successfully organize up to 100 files per UTC calendar month.

What does one file count mean?

One partly or fully successful action chain for a file uses one allowance. Failed operations, no-ops, previews, and Undo do not consume another file.

What does Pro include?

A one-time Mac App Store purchase unlocking unlimited local organization and local external drives. Pro starts at €4.99; Apple shows the price for your region before purchase. There is no subscription.

What happens at the Free limit?

Free includes 100 organized files on internal storage per UTC calendar month. New work waits at the limit; preview, History, and Undo remain available. After the allowance renews, choose Resume to continue. Undo does not refund an earlier successful action.

How do I restore Pro?

Use Restore purchases in Settings & Help with the App Store account used for the purchase. Allow the verification to finish. If Pro still does not appear, contact support with the exact message shown; do not send account passwords or payment details.

06 / Troubleshooting

When a rule waits

Why is a rule not running?

Check that the rule is enabled, global automation is started, its folder access is valid, and Free allowance remains. A changed rule needs a fresh preview.

Why was a file skipped?

Links, packages, unstable downloads, the rule’s destination inside its own source, and AnyaOrganize recovery or Undo folders are deliberately skipped.

What if an external drive disconnects?

Pause automation, reconnect the same drive, check folder permissions, and use Recover in History for interrupted operations before continuing. Do not manually remove hidden recovery files while an operation is unresolved. Avoid disconnecting a drive while it is being written to.

Why did I not see an activity notification?

Activity summaries are off by default. Enable them in Settings & Help, allow notifications in macOS, and check Focus settings. Summaries may be grouped and delayed; History is the place to check individual actions.

Is organization a backup?

No. Keep a separate backup. Undo is conditional, and recovery originals or retired copies can remain on disk without automatic cleanup.

What should I include in a support request?

Your Mac model, macOS and app version, rule name and action, the exact message shown, and whether background work was enabled. Hide private file names and paths.

Didn’t find the answer?

Send the details to help@anyaclean.com.

Contact AnyaOrganize support